Marketing Opportunity
Corporate sponsorship through unrestricted educational grants allows the chapter to continue to attract nationally recognized faculty and at the same time keep registration fees reasonable. Use this enhanced visibility to position your company as an industry leader and partner. All Sponsors will be recognized through signage at the Assembly and in the course syllabus. Acknowledgment of sponsorship will also be included in the chapter’s quarterly newsletter, the Empire State EPIC.

Gold Level Sponsor
Includes one exhibit, registration for up to five company representatives, first choice of exhibit space, special recognition in the Chapter newsletter, one-half page newsletter ad in the issue of your choice and acknowledgment on the Chapter website.

Silver Level Sponsor
Includes one exhibit, registration for up to four company representatives, second choice of exhibit space, special recognition in the Chapter newsletter, quarter page newsletter ad in the issue of your choice and acknowledgment on the Chapter website at www.nyacep.org.

Bronze Level Sponsor
Includes one exhibit, registration for up to three company representatives, third choice of exhibit space, special recognition in the Chapter newsletter and acknowledgment on the Chapter website.
Exhibit/Sponsorship Packages

• Gold Level Sponsor, $7,000
• Silver Level Sponsor, $5,000
• Bronze Level Sponsor, $3,000
• Luncheon, $2,500
• Research Forum, $2,000
• Ice Cream Social, $2,000
• Continental Breakfast (1), $2,000
• Course Syllabus, $1,500
• Coffee Break (3), $750
  
• Exhibit with hor d’oeuvres, $1,000*
• Exhibit, $750
• Additional hor d’oeuvre platter, $250

* During the opening reception, exhibitors are afforded the opportunity to host hor d’oeuvre platters at their exhibit table.

Exhibit Features

• Complimentary registration for two company representatives
• Opportunity to audit educational courses
• Breaks and opening reception in the exhibit hall
• Company listing and up to 75-word description in the course syllabus to describe products and services
• Exclusive exhibit times, separate from educational sessions, providing quality time for registrants and exhibitors to meet.

Acceptance of Application
Applications for exhibit space are subject to review by New York ACEP to determine suitability for the conference and to ensure conformity with conference standards.

Exhibit Selection & Set-Up
Exhibits can be set-up from Noon - 2:15 pm in the Conference Center Monday, July 6.

Exhibit Specifications
Exhibit space consists of a 6 foot draped table. Exhibits will be located in close proximity to educational sessions. Electrical service can provided through a contract with The Sagamore.

Assignment of Space
New York ACEP will assign exhibit space based upon the order in which the applications are received. Sponsors will receive priority in the assignment of prime exhibit space. Every effort will be made to make assignments as specified on the application. However, space will not be assigned without a signed application and receipt of the required fee. New York ACEP reserves the right to restructure exhibit space should the need arise.

Dismantling
New York ACEP requests that all exhibitors refrain from dismantling until 11:00 am, Tuesday, July 7. The exhibit area must be clear of all materials by 1:00 pm, Tuesday, July 7.

Application Process
Full payment must accompany the exhibit application in order to confirm space assignment. No application will be processed without the exhibit fee. The exhibit fee is $750 per booth if postmarked prior to June 1, 2009 and $850 thereafter. No refund will be made on space that is not utilized during the exhibit hours.  Cancellations must be requested in writing by June 1, 2009.  All cancellations are subject to a $75 processing fee. Refunds will not be made after June 1, 2009.

About The Sagamore
This beautiful resort will provide an atmosphere for you to meet both formally and socially with emergency physicians to explore how you may work together to improve patient care. Discounted room rates have been reserved for Assembly exhibitors.  A detailed brochure with hotel registration information will be sent upon receipt of your exhibit application. To learn more about The Sagamore hotel visit www.thesagamore.com.

2008 Exhibitors
Allscripts
Bassett Healthcare
Comprehensive Professional Reimbursement
Emergency Consultants, Inc. (ECI)
Emergency Medical Associates (EMA)
Emergency Medicine Physicians, Ltd.
Emergency Service Partners, LP
EOS Healthcare Solutions
EPIC RRG
Glens Falls Hospital
King Pharmaceuticals
Logical Images, Inc.
Marriott Vacation Club Int.
McKesson
Med Data, Inc.
MedExcel
MEDHOST, Inc.
Medical Management Professionals (MMP HBR)
Merck
Physicians’ Practice Enhancement, LLC
sanofi-aventis
Saratoga Hospital
Sheridan Healthcare
TeamHealth
Teleflex Medical
The Exigence Group
Tri-State Hospital Supply
T-System
Verathon Medical
Vital Images
Wellsoft
Wyeth

For More Information
If you have any questions or would like to discuss sponsorship, contact New York ACEP at (585) 546-7241.

to download a prospectus & application, click here
to register online, click here